BMA Meeting Minutes

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

May 28, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Fultz called the meeting to order at 6:00 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Present

Lieven Cox             Present

Linda Fultz              Present

Allen Hurst              Present

Troy Poore              Present

 

Mayor Fultz opened the public hearing for any comments regarding proposed ordinance 121, establishing a municipal court and standards for appointing the city judge. No comments were made and Mayor Fultz closed the meeting.

 

Mayor Fultz then read Ordinance 121. A motion was made by Alderman Gary Burchett to approve the ordinance with Alderman Troy Poore making the second motion. The ordinance was passed on final reading by a unanimous roll call vote.

 

A motion was made by Alderman Troy Poore to appoint Sandra E. Cosby as the Municipal Court Judge. The second was made by Alderman Lieven Cox. A roll call vote was taken.

Gary Burchett - Yes, Lieven Cox - Yes, Linda Fultz – Yes, Allen Hurst – Yes, Troy Poore – Yes.

The motion passed unanimously.

 

John McAfee, Eighth Judicial Circuit Court Judge, swore in Sandra E. Cosby as the newly appointed Municipal Court Judge. At the request of Ms. Cosby, the Bible of former Mayor Bill Fultz, deceased, was used for the swearing in ceremony.

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Allen Hurst

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz advised the Board about recently being appointed to the E-911 Board to represent Harrogate’s interests. There was discussion of the Interlocal Agreement for Emergency Dispatch. The BMA will wait for more information before finalizing any future agreements.

 

TREASURER’S REPORTS:

Motion: To adopt; Allen Hurst

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

 

UTILITY BOARD:

Discussion only of new pump rates, and fee ordinance, as well as quotes received for utility expenditures. Action will be taken under the New Business section of the agenda.

 

ROADS REPORT:

A quote was received for $1000 per 75 ft. of used rails, after a resident asked for placement at her property to keep drivers from coming in to their yard. No action was taken on this.

 

Concrete barriers were discussed for permanently closing Nettleton Road where flooding damaged the street. The section of road to be closed only serves as a convenience and not needed as a through road.

Motion: To permanently and immediately close Nettleton Road at the washout with concrete barriers; Troy Poore

Second: Allen Hurst

 

PARKS AND RECREATION ADVISORY BOARD:

Action for park equipment and improvements will be considered under the New Business section of the agenda

 

FIRE DEPARTMENT REPORT:

12 calls in April:

  • 2 MVA
  • 2 brush fires
  • 2 EMS assists
  • 1 @ LMU
  • 3 false alarms
  • 1 residential fire – provided mutual aid
  • 1 assistance call

Rescue truck is back in service

Fire chief reported 12 active members

 

BOOK STATION REPORT:

Barbara Ramsey reported that there were 15 people who checked out books in May. The Summer Reading Program starts Monday June 3rd. Lois Dean resigned from the Library Board due to health reasons.

 

REPORT FROM BUILDING INSPECTOR:

During April two trips were made to Harrogate. One permit was issued in April for Dollar General Store at 6361 Cumberland Gap Pkwy. The Daniel Lioce addition project at 284 Fulton Road was completed. There are twelve open permits in various stages of construction.

 

An asbestos removal memo came from TDEC. Per Dan Hawk, local planner, the city should start requiring a permit for demolition. Fees are to be discussed after more information from MTAS.

No new codes violations were reported, but Dave Massengill was asked by Mayor Fultz to inform Mike Dean about putting in a silt fence/run-off barrier at the property he is developing.

 

PLANNING AND ZONING COMMISSION:

East Tenn. Development District FY2020 Contract amount is $7975 (same as last year)

Motion: To approve: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

OLD BUSINESS: None

 

NEW BUSINESS:

City Judge salary set for $100 for each time court convenes?

Motion: To approve: Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

Cost of a station controller for Cedar Creek pump station is $1500

Motion: To approve replacement: Gary Burchett

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

On behalf of the Harrogate Utility Dept., does the Board wish to change utility customer charges for dual E-One pumps to $16,000 plus cost of installation?

Motion: To approve increases: Troy Poore

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

Does the Board wish to approve the following costs associated with park improvements?

  • $6300 for paving ADA access and bleacher pads

 

  • Flag poles and flags - $2536.72
  • Park equipment – Bleachers, bases, pitcher mound, etc.

                                   Choose one from the following quotes:

                                                BSN Sports/$9834.44

                                                            Richardson Athletics/$11,040.34

                                                            Summit Supply/$14,149.63

Motion: To approve the paving, flag poles and flags, and BSN Sports quote

for park equipment: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

Resolution 144 - A Capitalization Policy for the City of Harrogate

Motion: To approve: Lieven Cox

Second: Gary Burchett

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

 

 

First reading of Proposed Ordinance 122 – An Ordinance of the City of Harrogate, amending the FY2019 Budget and adopting FY2020 Budget

Motion: To approve: Allen Hurst

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

First reading of Proposed Ordinance 123 - An Ordinance of the City of Harrogate adopting fees and charges related to the operation of the sanitary sewer system

Motion: To approve: Gary Burchett

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM: No speakers

 

ADJOURNMENT: With no further business to discuss, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Troy Poore

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:43 PM

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

April 22, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Fultz called the meeting to order at 6:00 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Present

Lieven Cox             Present

Linda Fultz              Present

Allen Hurst              Absent

Troy Poore              Present

 

Prior to the meeting, Mayor Fultz opened the public hearing for any comments regarding proposed ordinance 119 and 120 amending the Harrogate Zoning Map. No comments were made and Mayor Fultz closed the meeting.

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Troy Poore

Second: Allen Hurst

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

The Great American Clean-up was held on the 13th. Judy Robertson reported that there was not as much “trash” to pick up this year, mostly roadside debris. Tri-State Youth Choir went out to the house on Washington Ave. and cleaned up as much as possible. 504 bags of trash were collected. 478 in the city, and 26 in the county.

 

The Annual Easter Egg Hunt was canceled due to inclement weather. Eggs were taken to local schools in Harrogate and will be using them for treats and TCAP incentives.

 

Claiborne County Health Dept. will be at Harrogate City Hall April 25, from 9:30AM – 2:30PM to give FREE Hepatitis A vaccines.

 

The budget meeting will be held prior to the worksession on MONDAY, May 20th, beginning at 5:00, with the regular worksession immediately following. The BMA meeting will be held on TUESDAY, May 28, 2019 at 6:00 PM due to Monday being Memorial Day.

 

 

TREASURER’S REPORTS:

Motion: To adopt; Allen Hurst

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

 

 

UTILITY BOARD:

The next utility training module will be May 23, 2019, in Knoxville – Module B, Finance

 

ROADS REPORT:

Allen Hurst will start making a list of city streets to be paved

 

PARKS AND RECREATION ADVISORY BOARD:

Staff is working on getting quotes for park and ball field equipment and bleachers

 

 

FIRE DEPARTMENT REPORT:

8 calls in March:

  • 1 MVA
  • 2 brush fire
  • 3 assistance calls
  • 1 @ LMU
  • 1 residential alarm

Quotes on replacing air packs - $6600 for a pack and two bottles of the old style. $5500 for a pack and two bottles. According to Chief Cupp, the lesser of the two quotes are the better packs. These quotes will be addressed in the budget meeting.

 

BOOK STATION REPORT:

Barbara Ramsey reported that there were only 9 people that came in to check out books in the month of March. The continuous book sale is doing well. A yard sale will be held May 4th beginning at 9:00 AM at the Bookstation. The Summer Reading Program will be June 3-7th.

 

REPORT FROM BUILDING INSPECTOR:

During March two trips were made to Harrogate for inspection purposes. No permits were issued in March. The Brothers Plumbing project was completed. There are twelve open permits in various stages of construction.

 

PLANNING AND ZONING COMMISSION:

Local Planner, Dan Hawk did a site inspection at the 200 Nettleton Road project. Owners Jeff Arnold and David Crockett have been advised to submit a new site plan since the project is not what the P&Z committee had originally approved. They will come before the Planning and Zoning Committee in May.

 

OLD BUSINESS:

Mayor Fultz called for the second reading of Ordinance 119 – To amend the Harrogate Zoning Map for property located at 323 Shawanee Road to include Claiborne County Tax Parcel 015G A 006.00 from R-1 Low Density Residential to B-2 Neighborhood Commercial

Motion: To approve Lieven Cox

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

Second reading of Ordinance 120 – Amend the Harrogate Zoning Map for property located on Bristol Road to include Claiborne County Tax Parcel 015C A 019.00 from R-1 Low Density Residential to B-1 General Business.

 

 

Motion: To approve: Gary Burchett

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

 

NEW BUSINESS:

First reading of Proposed Ordinance 121 – An Ordinance of the City of Harrogate, Tennessee adopting standards for the Municipal Court and methods for appointing the City Judge.

Motion: To approve: Troy Poore

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

Appointment of David Massengill as City Codes Enforcer

Motion: To approve– Troy Poore

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

Line Item budget transfers: See list provided

Motion: To approve– Lieven Cox

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore – Yes

Unanimous consent from members present – Motion adopted

 

Kerbela Shriner’s Road Block request for May 16, 17, or 18. Board approved one of the three days, to be chosen by the Shriner’s

Motion: To approve one day only: Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

Quotes for Park Equipment:

(2) 6ft benches for walking trail - $648.85 each with freight charges of 225.03. Total of $1522.73

(Alderman Poore will try to see if he can get them hauled at no cost to the city)            

Motion: To approve: Allen Hurst

Second: Gary Burchett

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

 

TCRS Actuarial Study for FY2020 retirement system rate. 8.83% was determined to be      the minimum.

The Board decided to keep the rate the city currently pays at 9.48% to help “mitigate potential upward    pressure of increasing employer rates in future years”.

Motion: To approve current rate of 9.48%: Troy Poore

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM:

Discussion Only: Jim Schenkenfelder, 205 Cleveland Ave., wanted to share with the Board information he had regarding the Hwy 63 project. He provided an email regarding a Campbell County question and answer session with TDOT.

Robert Redwine, Shawanee, TN, requested permission to put up a Masonic lodge sign up in the city limits. The Board thought it was a good idea, but a location other than the one he requested beside our welcome signs would need to be found.

No Action Taken

 

ADJOURNMENT: With no further business to discuss, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Troy Poore

Second: Gary Burchett

Mayor Fultz declared the meeting adjourned at 6:42 PM

 

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

March 25, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Fultz called the meeting to order at 6:00 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett         Present

Lieven Cox             Present

Linda Fultz              Present

Allen Hurst              Absent

Troy Poore              Present

 

Prior to the meeting, Mayor Fultz opened bids for fencing, paving, and road striping

 

Fencing -Price installed as specified on drawing - $18,805.00 Awarded to M.A. Buell Fence LLC

No other fencing bid was received.

Motion: To approve; Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present– Motion adopted

 

Paving – For a three-year period. Awarded to Willis Paving at $65 asphalt/ton; $20 stone/ton

Motion: To approve; Troy Poore

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present– Motion adopted

 

Road striping – For three-year period. Awarded to Superior Pavement Marking, Inc., at $495 LM

Motion: To approve; Troy Poore

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present– Motion adopted

 

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Gary Burchett

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

The Great American Clean-up is set for April 13th at the Harrogate City Park from 8 AM-12 Noon but should not interfere with the Easter Egg Hunt.

Annual Easter Egg Hunt will be April 13th beginning at 11:00 AM

The FEMA meeting was attended and Harrogate turned in an estimated $50,000 for repairing damage done to Nettleton Road by the heavy rains. The cost is expected to go even higher once they get a closer look at what needs to be done for a complete repair. More to come on this issue as we get it.

 

 

TREASURER’S REPORTS:

Motion: To adopt; Troy Poore

Second: Allen Hurst

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

Discussion Only

The 12 hours mandatory training for the Board of Mayor and Aldermen is well underway. A four-hour class was attended by Mayor Fultz, Aldermen Allen Hurst, Lieven Cox, Troy Poore, and staff, Justin Cupp. Mayor Fultz thought the class was very informative. Two more classes are scheduled. One in April and one in May.

Dave Massengill reported that the flow meter should be here any day now, according to what the supplier is telling him.

 

ROADS REPORT:

Due to unsafe conditions, the Board voted to close off indefinitely, the section of Nettleton Road damaged by the recent flooding

Motion: To close indefinitely; Allen Hurst

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

 

PARKS AND RECREATION ADVISORY BOARD:

No news at this time to report

 

FIRE DEPARTMENT REPORT:

12 calls in February:

  • 5 MVA’s
  • 1 chimney fire
  • 1 brush fire
  • 2 @ LMU
  • 1 structure fire
  • 2 residential alarms

Packs and bottles need to be replaced. Cost is $6600 for a pack and two bottles. Board decided to wait until budget meeting to discuss.

Rescue 10 is being repaired at Southeast. Insurance paid for the repairs.

 

BOOK STATION REPORT:

Barbara Ramsey reported that they almost had the Easter eggs filled. The continuous book sale is doing well. Summer Reading Program will be June 3-7th. The petting zoo, magician, and park ranger are already scheduled.

 

REPORT FROM BUILDING INSPECTOR:

Building Inspector Barron Kennedy reported that during February, two trips were made to Harrogate to address issues. Two permits were issued in February. One was for a storage building at Brothers Plumbing and one was for signage at Commercial Bank. There are thirteen open permits in various stages of construction.

Violation letters went to 211 Londonderry, and 125 Stonehenge for the junk vehicles. City Attorney has been contacted regarding disposition of the RV on Londonderry since the owners have not responded to the letter.

 PLANNING AND ZONING COMMISSION:

Discussion only

Bobby Metts properties on Bristol and Shawanee were approved for re-zoning by the Planning and Zoning Committee. Intended use will be for storage units and was recommended to the BMA for first reading of the ordinances.

 

OLD BUSINESS:

None

 

NEW BUSINESS:

 

Ordinance 119 – To amend the Harrogate Zoning Map for property located at 323 Shawanee Road to include Claiborne County Tax Parcel 015G A 006.00 from R-1 Low Density Residential to B-2 Neighborhood Commercial.

Ordinance 120 – Amend the Harrogate Zoning Map for property located on Bristol Road to include Claiborne County Tax Parcel 015C A 019.00 from R-1 Low Density Residential to B-1 General Business.

Motion: To approve both– Troy Poore

Second: Gary Burchett

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

Cumberland Gap High School has requested a donation for their project graduation.               

The BMA had budgeted $250.

 

Motion: To approve– Allen Hurst

Second: Troy Poore

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

Mitchell, Emert & Hill, CPA firm, would like to remain as the city auditors and gave a quote for the 2019 audit of $10,300

Motion: To approve– Troy Poore

Second: Allen Hurst

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

Line Item budget transfers: See list provided

Motion: To approve– Troy Poore

Second: Gary Burchett

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

Appointment of Teresa Massengill as the Municipal Court Clerk

Motion: To appoint Teresa Massengill as City Court Clerk– Gary Burchett

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Yes;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

 PUBLIC FORUM:

Phyllis Romo, 125 Stonehenge, Harrogate

Discussion only regarding her violation letter for junk vehicles.

No Action Taken

 

ADJOURNMENT: With no further business to discuss, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Allen Hurst

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 6:46 PM

 

 ***************************

City of Harrogate

Minutes of the BMA Meeting

February 25, 2019, 6:00 P.M.

 

Harrogate City Hall, 138 Harrogate Crossing

Mayor Fultz called the meeting to order at 6:02 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

ATTENDANCE ROLL CALL:

Gary Burchett            Present

Lieven Cox                  Present

Linda Fultz                  Present

Allen Hurst                 Absent

Troy Poore                 Present

APPROVAL OF PREVIOUS MINUTES

Motion: To Approve as presented: Troy Poore Second: Gary Burchett

Unanimous consent from members present - Motion passed

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz noted Judy Robertson was unable to attend the meeting as a representative of the Tri-State Youth Choir.

Mayor Fultz announced that the Great American Clean-up will be held on April 13th• Also, the Annual Easter Egg Hunt will also be held on April 13th @ 11 AM.

Mayor Fultz stated the Proclamation designating March 25th as Arbor Day for the City of Harrogate.

 

Motion: To approve, Troy Poore Second: Gary Burchett

Unanimous consent from members present - Motion passed

Mayor Fultz read the Resolution.

 

Mayor Fultz announced that tickets are on sale for the 9th Annual Dinner and Auction Gala for the Claiborne County Animal Shelter, to be held on April 6th @ the Cumberland Gap Convention Center.

 

The Mayor also announced, starting March 8th, the Ham & Goody's truck will be on the parking lot in front of Subway one Friday a month @ 11 AM.

TREASURER'S REPORTS:

Motion: To approve, Gary Burchett

Second: Lieven Cox

Unanimous consent from members present - Motion passed

 

UTILITIES:

 

Mayor Fultz reported all of the Aldermen are registered for the three Utility Training Modules: Module C- March 21st; Module A-April 9th; Module B - May 23rd•

 

The Mayor reported the city had 2 sewer spills during the heavy rain. On the recommendation of David Massengill, the Mayor asked for the board to approve the purchase of a new pump for the Patterson Station (quoted@ $21706.00). Mayor Fultz noted MTAS has advised the city can do a straight purchase of said pump to avoid a MAJOR public health and safety issue. Mr. Massengill added that one of the pumps is currently being repaired.

 

Motion: To approve, Troy Poore Second: Lieven Cox

Roll call vote: Gary Burchett-Yes; Lieven Cox-Yes; Linda Fultz-Yes; Troy Poore-Yes. Motion passed

 

Mayor Fultz advised the board that they need to look into addressing the pump fees in the new budget. Mr. Massengill reported there are a couple of "repeat offenders" that the city has had to replace multiple pumps and electrical boards. Alderman Poore asked if the expense could be passed on to the owner/landlord/businesses. The Mayor advised it could and that the maintenance men will keep track of the pump replacements and expenses.

 

ROADS REPORT:

Mayor Fultz requested approval to advertise for both the paving and striping bids, to be opened at the BMA Meeting on March 25th• She added these will be for 3 years.

 

Motion: To approve, Gary Burchett Second: Troy Poore

Unanimous consent from members present - Motion passed

 

FIRE DEPARTMENT:

Fire Chief Justin Cupp reported 6 calls in January:

  • 1 structure fire
  • 1 commercial structure fire
  • 1 assistance call
    • 2 LMU calls
  • 1 co2 call

 

Chief Cupp also reported he has received the quote for the damages to one of the pumper trucks, received during a recent accident, and requested the board approve the repairs. He said the city would only have to pay the $250.00 deductible toward the repairs, which will be done by Southeast Apparatus in Corbin, KY. He added they are a reputable company that the city has dealt with for years.

 

Also, Chief Cupp requested the board again approve the funds for the upcoming Smoky Mt. Training Weekend.

 

Motion: To approve both requests, Troy Poore Second: Lieven Cox

Roll call vote: Gary Burchett-Yes; Lieven Cox-Yes; Linda Fultz-Yes; Troy Poore-Yes Motion passed


 BOOK STATION:

Mayor Fultz reported Barbara Ramsey still has the flu. She did report that only 13 people had visited during January. Alderman Cox noted the need to drum up more interest for the Book Station and will be working toward goals to get more visitors into the Book Station.

 

REPORT FROM BUILDING INSPECTOR:

Building Inspector Barron Kennedy submitted a report the during January two trips were made to Harrogate to address issues. Also, no permits were issued. Final inspections were completed at 136 Herriot Avenue and at Lott 22, Danielle Court. There are eleven open permits in various stages of construction.

 

Mayor Fultz reported a letter has been sent to 146 Jackson Street Re: parking on the street. Also, a doorknocker was sent to 177 River Road Re: barking dogs.

 

Alderman Poore requested a letter and copy of the junk vehicle ordinance be sent to the owners of the motor coach on Londonderry.

 

Motion: To approve, Troy Poore Second: Lieven Cox

Unanimous consent from members present- Motion passed

 

Mayor Fultz reported the city is still working on getting a judge.

 

PLANNING AND ZONING:

No report-January meeting canceled.

 

OLD BUSINESS:

None.

 

NEW BUSINESS:

Approval of Resolution 143 -A resolution for charitable contribution to the Tri-State Youth Choir for

$1,250.00, as budgeted.

 

Motion: To approve, Lieven Cox Second: Gary Burchett

Roll call vote: Gary Burchett-Yes; Lieven Cox-Yes; Linda Fultz-Yes; Troy Poore-Yes Unanimous consent from members present - Motion passed

 

Mayor Fultz reported she has been contacted by Sim Dunn, requesting to use the city's new park for a "Call to arms" rally. After discussion by the board, it was decided that they need to get guidelines in place before anyone or organization uses the park. Also, she added they need to add no e-cigs or vaping to the no smoking signs at the park.

 

Alderman Burchett reported he had a phone call from a resident Re: all the "temporary" signs that have been placed within the city violating the current city policy. After discussion by the board, Mayor Fultz suggested a

 

one-week limit on any of those signs and after that the maintenance men could remove them. Alderman Burchett asked that a copy of the current sign ordinance be sent to each board member and to place this issue ln the next work session agenda.

 

Lieven Cox asked if the city could have MTAS codify the city's ordinances again, since it hasn't been done in about 10 years. Mayor Fultz stated said they would check with MTAS.

 

PUBLIC FORUM:

At this time Mayor Fultz recognized Mr. Doc Bussell from the audience. Mr. Bussell requested 100 feet of guardrail be put on Nettleton Road near his house. He stated that the speeding traffic on that road is dangerous. He added that one car had recently come through his property and almost hit his home. Mayor Fultz advised that Justin Cupp will contact Mike Killion with TDOT Re: guardrail.

 

Mr. Cupp also noted that the Virginia end of Nettleton Road should be closed, which would cut down on most of the speeding and eliminate big rigs from coming in on the one lane road. Mayor Fultz requested Alderman Burchett get with Alderman Hurst to find out the procedures to close a road.

 

Justin Cupp reported a complaint at River Road and Chatsworth Re: water from a ditch line crossing the road and into the driveway of the Suttons. He stated that they cleaned the ditch line out last year, took rock and back drug it to help alleviate some of the water. The Mayor advised the city can only keep the ditch cleaned out and the tiles.

 

Mayor Fultz requested a letter and a copy of the junk vehicle be sent to Phyllis Romo.

 

ADJOURNMENT: With no further business to discuss, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn, Troy Poore Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 7:03 PM.

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

January 28, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Fultz called the meeting to order at 6:03 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                  Present

Linda Fultz                  Present

Allen Hurst                  Absent

Troy Poore                  Present

 

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Lieven Cox

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR: Mayor Fultz recognized members of the Harrogate Garden Club and Junior Girl Scout Troop #469. Certificates were awarded to the Smokey Bear and Woodsy Owl poster contest winners. The contest is sponsored by the National Garden Clubs, Inc., the TN Federation of Garden Clubs, and the Harrogate Garden Club. The Board of Mayor and Aldermen commended the troop for their hard work and talent.

 

Mayor Fultz reminded the Board about mandatory utility board training. Classes are available through MTAS.

 

TREASURER’S REPORTS:

Motion: To adopt; Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

The flow meter company will be installing the new meter within 2 weeks. Board approval needed for the estimated cost of $7055.92

Motion: To approve; Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

 

ROADS REPORT:

A speed bump was requested for Lincoln Memorial Estates. After discussion, a roll call vote was taken.

Motion: To deny; Troy Poore

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

 

 

PARKS AND RECREATION ADVISORY BOARD:

Fencing costs will exceed the bid threshold. We will need to put it out for bid.

 

Motion: To go to bid; Lieven Cox

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

 

FIRE DEPARTMENT REPORT:

Five calls in December:

  • 1 lift assist
  • 1 MVA
  • 1 assistance call
  • 1 structure fire
  • 1 residential alarm
  •  

HVFD received the annual $6000 funding from Claiborne County

 

HVFD needs one more set of turn out gear @$1600

Motion: To approve; Troy Poore

Second: Gary Burchett

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore - Yes

Unanimous consent from members present– Motion adopted

  

BOOK STATION REPORT:

County funding of $10,000 for the Book Station was received

 

REPORT FROM BUILDING INSPECTOR:

Building Inspector Barron Kennedy reported that two permits were issued in December for two double units in Stonefield. Two permits closed out for 489 Forge Ridge Road and 126 Scott Street. Fourteen other open projects are in various stages of construction.

 

ANNUAL REPORT – Inspector Kennedy reported twenty permits issued in 2018. These permits represented approximately $2,333,000 in construction value, producing $7,782.74 in revenue for the city.

 

PLANNING AND ZONING COMMISSION:

Discussion only

The Planning Commission approved the Scott and Cindy Field subdivision, subject to signatures and payment of the plat review fee. Shelly Mills was not present to discuss converting a house on Kirby street into a small restaurant.

Gary Willis was appointed to the P&Z Committee. Baylor Fulton will remain on the committee until further notice.

 

OLD BUSINESS:

None

 NEW BUSINESS:

Claiborne County Animal Shelter request for donation –

All necessary paperwork has been submitted and $1,000 has already been budgeted.

Motion: To approve – Gary Burchett

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM: N/A

 

ADJOURNMENT: With no further business to discuss, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Troy Poore

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 6:34 PM