BMA Meeting Minutes

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

January 23, 2017, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

The regular monthly meeting of the Harrogate BMA was called to order at 6:02 PM by Vice-Mayor Allen Hurst, followed by the invocation by Gary Burchett, and the pledge to the flag. 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Absent

Sylvia Donahoe           Present

Linda Fultz                  Arrived at 6:06

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

A meeting is to be scheduled with Vaughn & Melton Consulting Engineers for a presentation for the Greenways project. The BMA would like to have it as our next work session at their office in Middlesboro.

Mayor Fultz commented on the Liquor Referendum information included in the meeting packet. A business owner had approached a Board member asking about retail sales of wine and liquor. It is an issue that requires a petition and voter approval at the next general election in 2018. The business owner was referred to the Claiborne County Election Commission director.

The Mayor asked the Board to be thinking about plans for the Sports Park; what our needs are, and the costs. One piece of playground equipment and a couple picnic tables need to be ordered now so at least that can be utilized while waiting for grants.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – John Allen was not able to attend due to illness, but according to Mr. Lamb they are waiting on parts.

Reports from David Lamb - Mr. Lamb reported Tim and Scott from Flo-line had asked him to press upon the City to consider approving doing the whole EPA project since the balance of the EPA funding would only go so far. As far as collections, there were no major events this month. Pumps have been ordered for Roger Ball’s new complexes as well as those for Terry Seal’s new apartment building, and should arrive in 4-6 weeks. 

CDBG2017 – No report

EPA Project updates:

Extension letter was sent to Tom Cooney requesting date of Sept. 30, 2017

Bid tabs and award recommendation by the engineering firm, Hatfield & Allen, awarding the Phase III EPA Sewer Line Extension project contract to low bidder Flo-Line Contracting

Motion: To award contract to Flo-Line; Allen Hurst

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett-Yes, Lieven Cox-Absent, Sylvia Donahoe-Yes, Linda Fultz-Yes, Allen Hurst-Yes

Vote passed unanimously

 

ROADS REPORT:

Vice-Mayor Allen Hurst had nothing to report on the roads.

A stop sign was requested at Shawnee/Bristol/Brunswick. A motion was made for installing three-way stop signs. David Lamb is to speak to the home owner who

has a car blocking the view at that same intersection.

Motion: To approve; Gary Burchett

Second: Sylvia Donahoe

Motion passed unanimously

 

PARKS AND RECREATION ADVISORY BOARD:

TDEC violation issue regarding storm water run-off at the Sports Park has been resolved. Check dams, silt fences, and straw are in place. We are to notify Christie Vonhatten when more work is done in the Spring so she can make another visit.

Mayor Fultz mentioned the City would be interested in the old field lights from LMU’s ballfields if they weren’t going to use them elsewhere. Alderman Burchett will be contacting David Laws to check on those.

Doug Witt will be researching camera equipment for the park

 

FIRE DEPARTMENT REPORT:

Chief Cupp reported that in December there were 9 calls.

4 alarms at LMU

1 brush fire

1 chimney fire

2 motor vehicle accidents – no extrication

1 alarm at Panther Drive

Chief Cupp reported need of a new printer for the Fire Dept. as well as new pagers. Vice-Mayor Hurst asked if he had money in his budget for them. After confirming there was, Chief Cupp was instructed to go ahead with those purchases.

AFG Grant update - Equipment had been ordered and expected within a few weeks. Balance of the grant award will be for training purposes.

 

BOOK STATION REPORT:

Director Barbara Ramsey reported that Doug Witt has installed three new computers at the library. He will also be researching camera equipment to be installed there.

Saturday, February 11th has been set for the Valentine’s Day Program for the children.

Items are being gathered for the annual Book Station yard sale.

 

REPORT FROM BUILDING INSPECTORS:

One permit issued to David Crockett and Jeff Arnold for commercial office space at 200 Nettleton Road

Complaints Update:

Mr. Laws was not in attendance but had called about the issue at 146 Jackson.

Home owner at 146 Jackson Street told David Laws that the water run-off from the street into his driveway has left it in such condition he can’t get in and out and that is why he parks on the street. Mayor Fultz drove by there and sent David Lamb to look at it too. Mr. Lamb reported that it was a unique situation with run-off and that is why he had to park where he did. The City had pavers to raise the curb as much as possible so the rest was due to gravity.

All other issues will be carried over until the next meeting

                                     

PLANNING AND ZONING COMMISSION:

Mayor Fultz reported they did not meet due to lack of business on the agenda

Queens Lane Update – City Attorney Seth Oakes reported no answer has been filed in the lawsuit. Mr. Oakes will call Atty. Stanifer to find out what kind of time line we’re looking at.

Mr. Oakes talked to David Laws and it will be a week or two before they can get out to Dover Avenue to check that situation with the gate. He will look at the tax maps and if needed step two would be to bring in a surveyor.

 

OLD BUSINESS:

None

 

NEW BUSINESS:

Resolution No 137 - A RESOLUTION AUTHORIZING THE CITY OF HARROGATE TO SUBMIT AN APPLICATION FOR A 2017 COMMUNITY DEVELOPMENT BLOCK GRANT

Motion: to Approve: Gary Burchett

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett – Yes, Lieven Cox - Absent, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote to authorize passed unanimously

(Copy of Resolution 137 to be made part of these minutes)

 

Ordinance 104 - AN ORDINANCE OF THE CITY OF HARROGATE TO AMEND SECTION 12-101, SUBSECTION 2, OF ORDINANCE 96 OF THE CITY OF HARROGATE, TENNESSEE.

Motion: to Approve on First Reading: Allen Hurst

Second: Sylvia Donahoe

ROLL CALL BY THE RECORDER: Gary Burchett - Yes, Lieven Cox - Absent, Sylvia Donahoe - Yes, Linda Fultz – Yes, Allen Hurst – Yes

Vote to approve on first reading passed unanimously

 

PUBLIC FORUM:

Mr. Matt Neverstitch spoke on behalf of his son to ask the City to sponsor him in a Regional Soccer Club event in Tulsa OK, June 12-17. Forms for the request are to be submitted to the City and will then be included on next month’s agenda.

 

ADJOURNMENT:

Motion: To adjourn, Allen Hurst

Second: Sylvia Donahoe

Mayor Fultz declared the meeting adjourned at 6:50 PM

 

 

 


 

City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

December 20, 2016, at 5:30 PM

Harrogate City Hall, 138 Harrogate Crossing

Prior to the regular monthly meeting, elected official Gary Burchett was sworn in to office by Mayor Linda Fultz

The regular monthly meeting of the Harrogate BMA was called to order at 5:37 PM by Mayor Linda Fultz, followed by the invocation by Sylvia Donahoe and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Arrived at 6:02

Sylvia Donahoe           Present

Linda Fultz                   Present

Allen Hurst                   Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Sylvia Donahoe

Second: Allen Hurst

Motion passed unanimously

 

 

COMMUNICATIONS FROM THE MAYOR: Comments held for Parks and Recreation

 

TREASURER’S REPORTS:

Motion: To pass as presented; Gary Burchett

Second: Allen Hurst

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – Project is progressing, per John Allen

Reports from David Lamb – Mr. Lamb not in attendance; Doug Witt reported one E-1 pump was replaced and one other pump needs to be replaced.

CDBG2017 – Septic surveys should start after the first of the year.

EPA – Nothing to report

 

ROADS REPORT:

Striping issues on Nettleton and Patterson have been reported to the Mayor. Past records show that all city streets are striped about every four years. Vice Mayor Allen Hurst will look into doing all this spring.

Alderman Burchett reported that the red light at Nettleton is holding too long. Mayor Fultz had the light at Londonderry adjusted to relieve school traffic flow, and thinks the light at Nettleton might need the same.

Mayor Fultz asked if the Street Dept. is ready for inclement weather. Doug Witt reported the salt and spreader were ready to go.

 

PARKS AND RECREATION ADVISORY BOARD:

A violation letter was received from TDEC regarding storm water run-off at the Sports Park. Steps to remedy the situation with check dams, silt fences, and straw, are taking place. Mayor Fultz will notify them of the progress that has already been made. The City has 30 days to respond.

 

FIRE DEPARTMENT REPORT: Chief Cupp was not in attendance

Doug Witt reported that in November there were 8 calls.

3 alarms at LMU

3 brush fires

1 transformer fire

1 motor vehicle accident

 

BOOK STATION REPORT:

Director Barbara Ramsey reported that the visit from Santa was great, but that there were only 6 children in attendance. It was determined that next year’s event should be held earlier.

Three computers are needed to replace the outdated ones at the library. The Mayor instructed Ms. Ramsey to make the purchase.

 

REPORT FROM BUILDING INSPECTORS:

No new permits had been issued.

Complaints Update:

City Attorney is taking care of the Dunn and Baker issues

Leona Wilbanks has received her letter, but no response

Parsons has talked with his renter and all the junk has been moved into one pile but not hauled off yet.

Letter for 146 Jackson Street regarding parking in the street was given to office staff at tonight’s meeting.

Letter for 229 Shawanee was re-sent. Mr. Laws reported that these people have since moved.

Owner of the overgrown lot at 679 Presidential has cleaned up some brush, vehicles are still there. Mr. Laws will check on this again.

A property owner reported a large tree in the center of an island on Yorkshire that could potentially be dangerous, and wants to know who is responsible for it. Mr. Laws will look into it.

A complaint was made about the pet crematory at the Animal Hospital. Mayor Fultz asked Codes Enforcer David Laws to check on that.

                                       

PLANNING AND ZONING COMMISSION:

Mayor Fultz was unable to attend the meeting but reported that the only item was the issue with David Crockett getting permission for 2 buildings on one lot with the non-conforming use codes.

Queens Lane Update – City Attorney Seth Oakes reported that Atty. David Stanifer is preparing an answer to send. Once that is filed, they can set the case for a date

Mayor Fultz asked that David Laws and Seth Oakes go see the street that is gated on Dover Avenue and research the issue. The Mayor had spoken with the resident who had the gate installed, and was told that former Mayor Bill Fultz gave her permission to put it up.

 

OLD BUSINESS:

None

 

NEW BUSINESS:

Mayor Fultz asked the Board to come to the January 17th work session with some topics for strategic planning for the year.

 

PUBLIC FORUM:

Mona Dotson asked Attorney Oakes what the legal process is for the ongoing Queens Lane issue, and how long it might take. He responded by saying that after Attorney Stanifer filed an answer and sent him a copy, a date for the hearing would be set and they would then go talk to the judge. Mr. Oakes did not anticipate it taking very long to get on the docket.

 

ADJOURNMENT:

Motion: To adjourn, Gary Burchett

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:25 PM

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

November 28, 2016, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Prior to the regular monthly meeting, elected officials were sworn in by City Attorney Seth Oakes. Those being sworn in were Linda Fultz – Mayor; Sylvia Donahoe – West Ward Alderman; Lieven Cox – West Ward Alderman. Gary Burchett was not in attendance and will be sworn in prior to the December BMA meeting on Dec. 20, 2016.

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:04 PM by Mayor Linda Fultz, followed by the invocation by Sylvia Donahoe and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Absent

Lieven Cox                  Present

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz will be attending the 3 day seminar for government leadership, Nov. 30-Dec. 2 sponsored by UT- MTAS

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Allen Hurst

Motion passed unanimously

 

UTILITY BOARD:

Patterson Road Pump Station Expansion – Project is underway

Reports from David Lamb – Nothing to report

CDBG2017 – Public hearing was held Oct. 27, 2016

 

ROADS REPORT: Nothing new to report

 

PARKS AND RECREATION ADVISORY BOARD:

The park gate is up and locked.

Lori Kimbrough, from the area soccer league, has offered to help search for grants to help with construction of the soccer field at the sports park.

Sometime in January, the Mayor would like to meet with a representative from the Little League program here in Harrogate.

 

FIRE DEPARTMENT REPORT: Chief Cupp could not be in attendance, but sent Mayor Fultz his report

13 calls in October– 5 at LMU, 2 vehicle fires, 1 alarm at Commercial Bank, 3 MVA’s, I brush fire, dumpster fire at HY Livesay

“TRUCK-or-Treat” event Halloween night had a great turn-out.

 

BOOK STATION REPORT:

Santa will be visiting the Bookstation Saturday Dec. 17th, from 12:00 – 2:00 PM.

Board gave Ms. Ramsey approval to purchase a Santa suit from available funds from the Bookstation budget.

 

REPORT FROM BUILDING INSPECTORS:

No new permits had been issued.

Complaints Update:

City Attorney is taking care of the Dunn and Baker issues

Parson letter has been printed but not mailed

Some of the junk is still at 344 Forge Ridge Road, some has been moved, and cars are gone

Letter ready to send for 146 Jackson Street regarding parking in the street

Letter for 229 Shawanee re-sent

Owner of the overgrown lot at 679 Presidential has cleaned up some brush, vehicles are still there.

                                       

PLANNING AND ZONING COMMISSION: Did not meet in November

City Attorney Seth Oakes spoke to David Stanifer who is representing the Fortner’s regarding the issue of Queens Lane. Nothing new to report.

Industrial Park has 4 parcels still listed as City property. Sunset Digital and the County Convenient Center are still in the City’s name per David Laws. City staff will look into it.

 

More research will need to be done for Dover Avenue as a City street.

 

OLD BUSINESS:

Second reading of Proposed Ordinance No. 102, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-1 Low Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Absent; Lieven Cox – Yes; Sylvia Donahoe - Yes Linda Fultz – Yes; Allen Hurst – Yes

 

Second reading of Proposed Ordinance No. 103, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-2 Medium Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Absent; Lieven Cox – Yes; Sylvia Donahoe - Yes Linda Fultz – Yes; Allen Hurst – Yes

 

Copies of Ordinance 102 & 103 have been made part of these minutes

Ordinance No. 102

AN ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF HARROGATE, TENNESSEE BY REZONING PROPERTY FROM R-1 LOW DENSITY RESIDENTIAL TO B-1 GENERAL BUSINESS

WHEREAS, The Harrogate Board of Mayor and Aldermen in accordance with Section 13-7­204 of the Tennessee Code Annotated may amend the municipal zoning ordinance and zoning map of the City of Harrogate, Tennessee; And

WHEREAS, The Harrogate Municipal Planning Commission has reviewed and recommended the Board of Mayor and Aldermen amend the zoning map on October 10, 2016;

NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Harrogate, Tennessee that section 403 of the Harrogate Municipal Zoning Ordinance be deleted in its entirety and replaced with the following:

Section I. Amend the Harrogate Zoning Map for property located at 106 Mason Lane to include parcel 0151 B 004.00 be from R-1 Low Density Residential to B-I General Business.

Section 2. This ordinance shall take effect following its final passage, the public welfare requiring it.

 

Ordinance No. 103

AN ORDINANCE AMENDING THE ZONING MAP OF THE CITY OF HARROGATE, TENNESSEE BY REZONING PROPERTY FROM R-2 MEDIUM DENSITY RESIDENTIAL TO B-1 GENERAL BUSINESS

WHEREAS, The Harrogate Board of Mayor and Aldermen in accordance with Section 13-7-204 of the Tennessee Code Annotated may amend the municipal zoning ordinance and zoning map of the City of Harrogate, Tennessee; And

WHEREAS, The Harrogate Municipal Planning Commission has reviewed and recommended the Board of Mayor and Aldermen amend the zoning map on October 10, 2016;

NOW, THEREFORE, BE IT ORDAINED by the Board of Mayor and Aldermen of the City of Harrogate, Tennessee that section 403 of the Harrogate Municipal Zoning Ordinance be deleted in its entirety and replaced with the following:

Section 1. Amend the Harrogate Zoning Map for properties located between St. Johns Place and Cleveland Avenue from R-2 Medium Density Residential to B-1 General Business including parcels 015A A 006.0, 006.0, 015A A 007.00, 015A A 008.00 and 015A A 009.00.

Section 2. This ordinance shall take effect following its final passage, the public welfare requiring it.

 

NEW BUSINESS:

Appointment to appoint Allen Hurst as Vice-Mayor

Motion: To Approve; Lieven Cox

Second: Sylvia Donahoe

Roll call vote: Gary Burchett – Absent; Lieven Cox – Yes; Sylvia Donahoe - Yes Linda Fultz – Yes; Allen Hurst – Abstained from vote

 

Appointment of Chris Fultz as City Historian

Motion to approve: Lieven Cox

Second: Sylvia Donahoe

 

December Work Session and BMA meeting to be combined for Dec. 20, 2016 at 5:30 PM

Motion to approve: Lieven Cox

Second: Sylvia Donahoe

 

Christmas bonuses for staff

Motion to approve: Allen Hurst

Second: Lieven Cox

 

Donation to LMU for KSO sponsorship of $2750

Motion to approve: Allen Hurst

Second: Sylvia Donahoe

 

FLSA changes to salaried employees have been put on hold until further notice due to injunction issued against the law. No motion for changes

 

PUBLIC FORUM: No comments

 

ADJOURNMENT:

Motion: To adjourn, Sylvia Donahoe

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:31 PM

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

October 24, 2016, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:00 PM by Mayor Linda Fultz, followed by the invocation by Gary Burchett and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Present

Sylvia Donahoe           Absent

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Lieven Cox

Second: Allen Hurst

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Representatives from the community of Gaylord, Minnesota, a community of about 2,200 people, will be visiting Harrogate Oct. 30-31. A DO medical school is interested in opening in their community and they would like to know what impact LMU-DCOM has had on Harrogate. Leaders from the community will convene at 9:00 A.M. Monday Oct. 31st at DCOM, followed by a tour of the City. After having lunch at LMU, the delegation would like to have a panel discussion with leaders, business members, and others from the City of Harrogate and LMU-DCOM.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

UTILITY BOARD:

EPA Sewer Line Extension – No official word

 

Patterson Road Pump Station Expansion – Pre-construction meeting was held at City Hall on Oct. 12. The odor issue was brought up; we will do some research on that and work with Matt Hatfield on that.

 

Reports from David Lamb – He has some issues with manhole covers that are cracked and letting rain water infiltrate our system. When asked by the Mayor if they were old and just needed to be replaced, Mr. Lamb said it was due to “some old, not so good workmanship”. When Alderman Lieven Cox asked how many manhole covers were defective, Mr. Lamb responded, “two”.

Mayor Fultz instructed Mr. Lamb to schedule secondary installations, even if it is one per week. He is also to schedule cleaning the windows and pressure washing at the Book Station and City Hall, before cold weather.

 

CDBG2017 – Public hearing scheduled for Oct. 27, 2016 at noon, here at City Hall

 

ROADS REPORT:

Vice-Mayor Allen Hurst reported that he had not heard back from Superior Striping. He will do a follow up call. Mayor Fultz stressed the need for striping down Londonderry to the high school.

Mayor Fultz also has been in touch with TDOT to see if someone could look at reworking the intersection at Londonderry and 25E to help ease the morning school traffic.

 

PARKS AND RECREATION ADVISORY BOARD:

Gutters damaged by Mr. Lamb have been repaired, but the expansion stress damage on the guttering has not. A quote of $200 has been given to repair that.

Floors have been cleaned and ready to paint. Mr. Lamb will call tomorrow to have the sewer installation inspected. Mayor Fultz asked if the downspouts had been fixed, Mr. Lamb stated they had not been. Work is continuing on the gate.

 

FIRE DEPARTMENT REPORT:

8 calls in September– 3 at LMU, 2 at the AT&T building, 1 mulch fire, 1 alarm at Tri-State Nursing Home, and 1 grass fire

HFVD will host a “TRUCK-or-Treat” event Halloween night from 5-7 P.M. here at the Fire Dept.

T-10 ladder truck passed the annual test, but needs some work to get it certified, Chief Cupp will get quotes for that. Pump testing is scheduled for Nov. 10, 2016

The MDA Roadblock scheduled for October 29, 2016, 8 A.M. until noon, upon approval by the BMA.

Motion: To Approve; Allen Hurst

Second: Lieven Cox

Motion passed unanimously

 

BOOK STATION REPORT:

Down to Earth is working on the landscaping.

Director Barbara Ramsey reported there will be a book signing Nov. 5, 2016 between 11 A.M. and 1 P.M. with Jim Woodring who authored ALWAYS MY FAULT- A Survivor’s Story, and Who Ate My Okra?

 

REPORT FROM BUILDING INSPECTORS:

No new permits had been issued.

Complaints Update:

City Attorney is taking care of the Dunn and Baker issues

Wilbanks letter has been re-worded and re-sent

Parson will be talking to the renter to get clean-up started

Beech Street Apartments - property is being cleaned up after owner Pat Lane received his letter from the City

Cars at 322 Forge Ridge Road are being moved, owner of 344 Forge Ridge Road lives in MI and needed to know which of his properties was involved

Dog issue in Park View SD has improved

No issue anymore with air conditioners on Parliament

No other vehicles have been parking on Nettleton or Railroad streets

Mr. Laws needs an address for the parking on Jackson Street

Corrected the address on letter for owners at 229 Shawanee and re-sent

123 Long Street has been cleaned up

Multiple cars being sold through an online auction on Patterson Road have decreased and the owner is in the process of taking care of the rest. Alderman Lieven Cox stated that another resident in that subdivision approached him regarding this issue

Owner of the overgrown lot at 679 Presidential received their letter from the City but has not responded

Mayor Fultz contacted the Health Dept. regarding the septic system on Lincoln Court at “tiny home”. According to their report, it had been properly installed

                                       

 

PLANNING AND ZONING COMMISSION: Met Oct. 10, 2016

P&Z had requests to re-zone 106 Mason Lane from R-1 to B-1, and parcels connected to the medical complex on St. Johns from R-2 to B-1. No issues with that.

Summons to court has been sent regarding the Queens Lane issue, just waiting on a court date.

Bill Parsons is to survey the remaining parcels this week in the Industrial Park in order to have them appraised for sale at some point. The interested party has since built elsewhere in order to have his equipment stored before cold weather sets in.

Research on Dover Avenue as a City street; City Attorney not present with a report

 

OLD BUSINESS:

First reading of Proposed Ordinance No. 102, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-1 Low Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Sylvia Donahoe - Absent, Linda Fultz – Yes; Allen Hurst – Yes

 

First reading of Proposed Ordinance No. 103, an Ordinance Amending the Zoning Map of the City of Harrogate, TN by Rezoning Property from R-2 Medium Density Residential to B-1 General Business

Motion: To Approve; Allen Hurst

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Sylvia Donahoe - Absent, Linda Fultz – Yes; Allen Hurst – Yes

 

 

NEW BUSINESS: None

 

PUBLIC FORUM: No comments

ADJOURNMENT:

Motion: To adjourn, Lieven Cox

Second: Allen Hurst

Mayor Fultz declared the meeting adjourned at 6:30 PM

 

 

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Minutes for the Meeting of the Board of Mayor and Aldermen

September 26, 2016, at 6:00 PM

Meeting was rescheduled for October 6, 2016 due to lack of quorum on the above date

Harrogate City Hall, 138 Harrogate Crossing

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:05 PM by Mayor Linda Fultz, followed by the invocation by Gary Burchett and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett              Present

Lieven Cox                  Arrived at 6:05

Sylvia Donahoe           Present

Linda Fultz                  Present

Allen Hurst                  Absent

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Dr. Roger Holt from the audience was recognized. His concern was that a business in the area of Harrogate South Subdivision was operating in a residential zone. Mayor Fultz had gone by there and reported that the sign was being taken down. Apparently an online auction for vehicles was being operated from that location. Mayor Fultz stated that our codes enforcement officer will pay a visit to the property owner, Gil Elliott. Also, our City Attorney, Seth Oakes will work with David Laws and serve notice to him.

James Estes asked to be placed on the agenda for a complaint of property damage due to fallen ash. Mr. Estes was not in attendance. The Board moved on to other business.

The 2015 Assistance to Firefighters Grant was awarded to HVFD, in the amount of $13,133 to be used for equipment and training.

Jennifer Ramsey attended the kickoff meeting in Nashville for the TDOT Greenways Phase 5 project.

The CDBG 2016 Grant was not approved due to low septic failure rate. This is the first year of not qualifying for the grant since sewer installation began. The City will be applying for the 2017 Grant. The public hearing for that is scheduled for October 27th at noon, here at City Hall.

The Mayor then called for the reports from Board members, committees, and other offices.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Gary Burchett

Second: Sylvia Donahoe

Motion passed unanimously

 

 

UTILITY BOARD:

 

EPA Sewer Line Extension – No official word

 

Patterson Road Pump Station Expansion – Bids were rec’d and opened September 22, 2016 by Matt Hatfield. Six bid packages were picked up but only three bids were turned in. Low bidder was Flo-Line Contracting, LLV, Monticello, KY, which came in at $389,000. Other bids were; J.B. Arnold Company, Lafollette, TN - $462,845 and DCSI, Inc., Knoxville, TN - $581,737. Hatfield & Allen made the recommendation to accept the low bid from Flo-line.

 

Reports from David Lamb - Mr. Lamb had no issues to report from the sewer department. After the Mayor questioned him as to whether any pumps had to be replaced, it was reported they had changed out two E-One pumps and had a false alarm on another. Mr. Lamb made the statement that he believes the city now has over three hundred E-One pumps. An E-One pump will need to be purchased for the Sports Park and installed before final inspection.

The “tiny home” on Lincoln Court appears to have a bad septic tank installation. Mayor Fultz stated that David Laws needs to check this out and maybe get with the Health Department.

 

ROADS REPORT:

Vice-Mayor Allen was not in attendance to report.

 

The Mayor has requested a budget amendment transferring $70,000 from line item expense account 751 Repairs and Paving, to line item expense account 998-005 Park Improvements.

Motion: To Approve; Sylvia Donahoe

Second: Lieven Cox

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

 

A motion was made for a stop sign to be installed at the intersection of Tower Street and Scott Road

Motion: To Approve; Gary Burchett

Second: Lieven Cox

Vote passed unanimously

 

The BMA agreed that the road in front of the Messer property on Dover Ave. is a city street. David Laws is to send a letter to the home owners regarding the gate blocking off the road.

 

 

PARKS AND RECREATION ADVISORY BOARD:

Willis paving gave quote of $14,675.36 for a portion of paving around the building at the Sports Park.

Motion was made to accept the quote from Willis Paving

Motion: To Approve, Lieven Cox, Second - Gary Burchett

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

 

FIRE DEPARTMENT REPORT: Chief Cupp was answering an emergency call and was not in attendance

12 calls in August– 4 at LMU campus, several residential alarms, 2 lift assists, 2 alarms at the AT&T building, 2 MVA with entrapment, 1 mutual aid for house fire, 1 alarm at Commercial Bank

 

BOOK STATION REPORT:

The building has been sprayed for insects. Down to Earth is making a plan for the landscape.

 

REPORT FROM BUILDING INSPECTORS: David Laws was not in attendance

A letter meant for Taylor Enterprises regarding several complaint issues was put in the wrong post office box and had to be resent. A complaint had been brought to the Mayor’s attention about burning trash at Pat Lanes apartments on Beech Street. Mr. James Schenkenfelder lives at these apartments and stated it was old logs that were being burned, not trash.

 

PLANNING AND ZONING COMMISSION: Met Sept. 12, 2016

After review, the Harrogate Municipal Planning Commission recommends the closure of a portion of Catalpa Avenue and unimproved street rights of way between Pine Avenue and Kirby Street.

Motion was made to vacate and deed by quit claim to First Baptist Church.

Motion: To Approve; Gary Burchett

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

(Copy of full recommendation made part of minutes)

 

OLD BUSINESS:

Second and final reading of Ordinance No. 101, an Ordinance to repeal and replace the current personnel policy

Motion: To Approve, Lieven Cox

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

(Copy of Ordinance No.101 made part of minutes)

 

 

NEW BUSINESS:

 

Permission was requested for a road block on Oct. 8, 2016, for the Tennessee Special Olympics

Motion to Approve: Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

 

Request for $1000 donation to the Harrogate Senior Citizens Center for tables

Motion: To Approve, Gary Burchett

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

Vote passed unanimously

 

Donations to the Harrogate Senior Citizens Center had not been previously approved during budget discussions. The BMA made a motion to decrease line item expense account 901 Public Relations by $1000, and to increase the expense line item account 700 Donations by the same amount in order to fund the donation.

Motion: To Approve, Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

 

A Motion was made to approve Resolution No.135 – A Resolution for a Charitable Contribution for Harrogate Senior Citizens Center

Motion: To Approve: Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

(Copy of Resolution No. 135 made part of minutes)

 

A motion was made to approve Resolution No. 136 – A Resolution to Replace Patterson Road Pump Station and Transfer      Monies for Funding the Project

Motion: To Approve, Lieven Cox

Second: Sylvia Donahoe

Vote passed unanimously

(Copy of Resolution No. 136 made part of minutes)

 

A motion was made to add Jennifer Ramsey to signature cards for check endorsements

Motion: To Approve, Sylvia Donahoe

Second: Lieven Cox

Vote passed unanimously

 

The City needs to move $300K from checking to an interest bearing 12 month Certificate of Deposit. Highest return rate was received from Citizens Bank at 0.85% APY. Other quoted received: Commercial Bank, 0.45%; First Century Bank, 0.55%; Home Federal Bank, 0.60%.

Motion was made to accept the highest quote

Motion: To approve; Sylvia Donahoe

Second: Gary Burchett

Vote passed unanimously

 

A motion failed for the purchase of ad space on the Claiborne County Tourism map

 

PUBLIC FORUM: James Schenkenfelder, 192 Beech St., wanted to reiterate that no trash was being burned at the apartment complex where he lives, only logs.

 

 

ADJOURNMENT:

Motion: To adjourn, Sylvia Donahoe

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 7:23 PM

 

 ********************************************************************************************

 

 

Minutes for the Meeting of the Board of Mayor and Aldermen

August 22, 2016, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:00 PM by Mayor Linda Fultz, followed by the invocation by Gary Burchett and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett               Present

Lieven Cox                   Arrived at 6:22

Sylvia Donahoe             Present

Linda Fultz                   Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To approve; Allen Hurst

Second: Sylvia Donahoe

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz reported that the 2015 Assistance to Firefighter Grant had been turned down once again. Inquiries have been made into feedback pertaining to the decision. Staff has had no response as of this date.

The Mayor then called for the reports from Board members, committees, and other offices.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Gary Burchett

Motion passed unanimously

 

UTILITY BOARD:

EPA Sewer Line Extension – Hatfield & Allen, along with Nichole Britt of ETDD, are still providing paperwork as it is being requested by Tom Cooney with the EPA. Mr. Cooney has requested an official bid package which includes supplemental general conditions for federal assisted construction contracts. No official word to date.

 

Patterson Road Pump Station Expansion – The deed for extra land needed for the expansion was recorded and Hatfield and Allen will go ahead and advertise for bids.

 

2016 CDBG Application –No word is expected until Oct. /Nov.

 

Claiborne Utilities imposed a 2% rate increase for transport/treatment of wastewater for the City of Harrogate.

 

ROADS REPORT:

Vice-Mayor Allen Hurst reported that Cumberland, Fulton, and Iris have been completed. Still patching on Cleveland where a tile had been installed. Striping will be discussed at another time after looking into where it is needed.

 

PARKS AND RECREATION ADVISORY BOARD:

The vendors meeting for the Labor Day Event has held at City Hall on August 15th. Labor Day lineup for entertainment is complete. Volunteers are needed the day of the event. HVFD will oversee parking.

April Johnson with the State Division of Local Parks and Recreation has not yet contacted the Mayor to discuss basic plans for the Sports Complex.

 

FIRE DEPARTMENT REPORT:

17 calls in July– 10 at LMU campus, several residential alarms, EMS Assist, 1 nursing home alarm.

Chief Cupp reported that 5 firefighters will be going to required State training. He should have 25-30 volunteers for parking at the Labor Day Event.

 

BOOK STATION REPORT:

Director Barbara Ramsey was instructed to purchase a vacuum cleaner for the downstairs at the Bookstation. An Open House is being planned for Saturday October 1st.

 

REPORT FROM BUILDING INSPECTORS:

David Laws was not in attendance to give report

Discussion was made on addressing the many complaints that have come in regarding junk cars, trash, parking on city streets, and animals. David Laws will send another letter about the chickens. Attorney Oakes had sent letters to Debbie Dunn and Ralph Baker. No other formal action was taken.

 

PLANNING AND ZONING COMMISSION:

P & Z did not meet. No new business.

Queens Lane – No survey has been received to date. Attorney Oakes called the State and talked to the attorney that represents TDOT and the Eastern Division of TDOT as well as the County Highway Dept. to get records prior to incorporation of the city but none were available. Staff was instructed to search our files for any representation of Queens Lane prior to, or since the city was incorporated.

 

OLD BUSINESS:

Second and final reading of Ordinance No. 100, an Ordinance for FY 2015 Budget Amendments.

Motion: To approve; Allen Hurst

Second: Lieven Cox

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Yes

Vote passed unanimously

 

NEW BUSINESS:

First reading of Ordinance No. 101, an Ordinance to repeal and replace the current Personnel policy

Motion: To approve; Gary Burchett

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Yes

Vote passed unanimously

 

Local Agency Contract Agreement with TDOT for Phase 5 of the Daniel Boone Greenway Project

Motion: To approve; Lieven Cox

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Yes

Vote passed unanimously

 

Rate increases for the Harrogate Utility Dept. from $17.50 to $18 for minimum usage of 2000 gallons, and from $10.30 per 1000 gallons to $10.50 for usage above minimum

Motion: To approve; Allen Hurst

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, No; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Yes

Vote passed unanimously

 

PUBLIC FORUM: N/A

 

ADJOURNMENT:

Motion: To adjourn, Sylvia Donahoe

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 7:41 PM

 


 

 

 

SPECIAL CALLED MEETING

Minutes of Public Hearing/First Reading of Ordinance No. 100

Regarding FY 2015-16 Budget Amendments

August 8th, 2016, 4:00 p.m.

 

 

With no comments from the general public, The Board of Mayor and Alderman approved on first reading, Ordinance No. 100, regarding budget amendments for Fiscal Year 2015-16.

Mayor Fultz then declared the meeting adjourned.

 


 

Minutes for the Meeting of the Board of Mayor and Aldermen

July 25, 2016, at 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

The regular monthly meeting of the Harrogate BMA was called to order at 6:00 PM by Mayor Linda Fultz, followed by the invocation by Gary Burchett and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett               Present

Lieven Cox                   Present

Sylvia Donahoe             Present

Linda Fultz                    Present

Allen Hurst                    Absent

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

Motion passed unanimously

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz reported that she would be attending the Transportation Coalition of Tennessee meeting at the Chamber of Commerce to discuss the transportation infrastructure funding dilemma in Tennessee on Thursday, July 28 at noon.

The Mayor then called for the reports from Board members, committees, and other offices.

 

TREASURER’S REPORTS:

Motion: To pass as presented; Sylvia Donahoe

Second: Lieven Cox

Motion passed unanimously

 

UTILITY BOARD:

Mr. John Allen provided a written report which was presented to the Board with the regular monthly handouts

 

EPA Sewer Line Extension –Mr. John Allen reported that Tom Cooney had finally approved our project. We should be receiving the letter within the next few days. Mr. Allen also reported that the State Operating Permit application had been sent.

 

Patterson Road Pump Station Expansion – City Attorney Seth Oakes provided the agreement between the City and LMU at the work session last week. Alderman Burchett delivered those documents this morning to Mark Cushing, Attorney for LMU, for review.

 

2014 CDBG Project –All issues have been resolved at 327 Coleman.

 

2016 CDBG Application –No word is expected until Oct. /Nov.

 

Letter to Sewer Customers – Letter for repairs and costs was approved to send out with the July invoices, as well as to customers when new sewer line extensions are being installed.

Motion: To approve; Gary Burchett

Second: Sylvia Donahoe

Motion passed unanimously

 

 

ROADS REPORT:

Vice-Mayor Allen Hurst was not available to give update on roads

The BMA concluded the guardrail at Jefferson and Presidential would not eliminate the problem. Another request for 3-Way stop signs at Shawanee, Brunswick, and Bristol were also considered, but thought would be ineffective as well. Aldermen Donahoe suggested that each Alderman should determine which streets in their perspective wards needed signage and make recommendations to Alderman Hurst for consideration. Striping for parts of Nettleton and Londonderry will also need to be considered. Traffic lights at 25E and Nettleton, 25E and Hwy 63, and 25E and Londonderry need to have sequence looked at because of holding too long.

 

PARKS AND RECREATION ADVISORY BOARD:

Mayor Fultz stated that the advisory committee had met. LABOR DAY EVENT - Only 4 or 5 spaces with electricity will be lost for the upcoming Labor Day Event. LMU will send contract to the Mayor. Suppliers have been notified. New routing for traffic plan is being looked at. Volunteers are needed for the event. SPORTS PARK - Mayor Fultz called April Johnson with the State requesting a meeting with her. Ms. Johnson had not responded.

 

FIRE DEPARTMENT REPORT:

7 calls in June– 3 at LMU campus, 2 nursing home alarms, possible brush fire caused by lightening, 1 residential alarm

Chief Cupp reported new pagers, radios, and shirts came in. HVFD needs a new first-aid bag.

Inventory is being done of equipment. Chief Cupp reported there are 19-20 volunteers on the roster, but only 4-5 showing up for meetings. Mayor Fultz advised the Chief to have a conversation with each one.

 

BOOK STATION REPORT:

Director Barbara Ramsey reported that volunteers are needed. Mayor Fultz suggested setting up a booth at the LMU orientation. Spraying needs done, Mayor Fultz will call someone to take care of it. 25-30 visitors are coming each week.

 

REPORT FROM BUILDING INSPECTORS:

David Laws was not in attendance to give report

Attorney Oakes reported that it is beyond time for Mr. Laws to take action on the violations letters that were sent. Mayor Fultz said they should set up a meeting with Mr. Laws to see what could be done about enforcing the codes.

 

 

 

 

PLANNING AND ZONING COMMISSION:

No new business. P&Z had a training session on the existing laws dealing with tiny homes.

Queens Lane – Attorney Oakes is comparing deed descriptions; the City has contracted a surveyor to check all the property that abuts that road, but Mr. Oakes has not heard from him.

 

 

OLD BUSINESS:

PERSONNEL POLICY

Ordinance for repealing and replacing the Harrogate Municipal Personnel Policy is being drafted for first reading at August BMA meeting.

 

NEW BUSINESS:

Request for a $300 donation for Cumberland Gap Regional Tourism  

Motion: To approve; Gary Burchett

Second: Sylvia Donahoe

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

 

 

Request for $1000 for Claiborne County Animal Shelter

Motion: To approve; Sylvia Donahoe

Second: Lieven Cox

Roll call vote - Gary Burchett, Yes; Lieven Cox, Yes; Sylvia Donahoe, Yes;

Linda Fultz, Yes; Allen Hurst, Absent

 

Mr. James Schenkenfelder was recognized by the BMA for his work on the James Robertson Monument located off Londonderry Road.

 

PUBLIC FORUM: N/A

 

 

ADJOURNMENT:

Motion: To adjourn, Sylvia Donahoe

Second: Gary Burchett

Mayor Fultz declared the meeting adjourned at 6:45 PM