BMA Meeting Minutes

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

June 25, 2018 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Prior to the regular meeting, a public hearing was held for Ordinance 113, an ordinance to amend the FY2018 budget; Ordinance 114, an ordinance to adopt the FY 2019 budget; and Ordinance 115, an ordinance amending the Harrogate Zoning Map from R-1, Low Density Residential, to R-2, Medium Density Residential for 468 Patterson Road. No comments were made, a motion to close the meeting was made by Alderman Cox, with a second by Vice-Mayor Hurst.

 

Motion to close the meeting: Lieven Cox

Second: Allen Hurst

Unanimous consent – Motion adopted, meeting closed

 

The regular monthly meeting of the Harrogate BMA was then called to order at 6:06 PM, followed with the invocation by Alderman Gary Burchett, and the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                  Present

Linda Fultz                  Present

Allen Hurst                  Present

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Allen Hurst

Second: Gary Burchett

Unanimous consent – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz indicated that all communications would be done under each individual segment

 

TREASURER’S REPORTS:

Motion: To pass as presented; Allen Hurst

Second: Lieven Cox

Unanimous consent – Motion adopted

 

UTILITY BOARD:

Discussion only

Sam Reed reported that maintenance staff had requested repair or replacement of 4 pumps. Repairing would be at a cost of $3768. To replace two dry well pumps would be $3289.

Motion: To purchase two new dry well pumps, and repair two old pumps; Lieven Cox

Second: Allen Hurst

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Discussion turned to the need to increase the fees for grinder pumps. Due to the rising cost for grinder pumps and installation, and the fact that the utility has to operate independently from the General Fund of the City, the Harrogate Utility Department needs to increase the cost for single pumps from $3500 to $5000, and dual pumps from $10,000 to $15,000

 

 

Motion: to approve– Gary Burchett

Second: Allen Hurst

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

ROADS REPORT:

Discussion only

Vice-Mayor Allen Hurst reported they are looking at paving projects for Londonderry, city hall to the first entrance to the sub-division; Patterson - behind Hardee’s to the highway; Patterson – south to the highway; Nettleton; the Park

 

PARKS AND RECREATION ADVISORY BOARD:

Discussion only

Cameras have been installed and close to being ready to open to the public for partial use. Looking at getting the old sign moved from the former park on Hwy 63, to the new park at Industrial Drive.

 

FIRE DEPARTMENT REPORT:

Discussion only

Chief Cupp reported HVFD had responded to 5 calls in May.

Chief Cupp then requested the SOG’s and SOP’s be updated. The suggested revisions are made part of these minutes.

Motion: to approve as presented– Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Alderman Burchett asked the Chief if the repeater would work on the tower across from city hall. Chief Cupp said that it would. Mr. Burchett said they may be able to get it moved within a month.

 

BOOK STATION REPORT:

Discussion only

Not much going on right now. Just working on the flower beds.

 

REPORT FROM BUILDING INSPECTORS:

Final inspections were completed at Lot 19, Pinnacle Place, Danielle Court, with a Certificate of Occupancy issued. One permit issued on Washington Ave. to Martha Voges but placed on hold until P&Z can take another look at the plans. There are seven open permits in various stages of construction.

 

The Board considered increasing building permit fees to keep up with International Code Council standards. The new rates are made part of these minutes

Motion: to approve fees from the 75% column– Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

PLANNING AND ZONING COMMISSION:

Discussion only

Mike Dean was not at the meeting to discuss plans for his proposed project on Shawanee and was moved to July. The motion passed for recommendation to the BMA to rezone 448 Patterson Road from R-1 to B-1. A minor plat for Baylor Fulton was approved. A fee schedule process is being written.

 

OLD BUSINESS:

Does the Board wish to approve on final reading, Ordinance113, an Ordinance to amend the FY 2018 budget; Ordinance 114, an Ordinance to approve the FY2019 budget; and Ordinance 115, an Ordinance to amend the Harrogate Zoning Map from R-1, Low density Residential, to R-2, Medium Density Residential for 468 Patterson Road?

Motion: to approve all– Lieven Cox

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

NEW BUSINESS:

Does the Board wish to approve on First Reading, Proposed Ordinance 116, an Ordinance to amend the Harrogate Zoning Map from R-1, Low Density Residential, to B-1, General Business for 448 Patterson Road?

Motion: to approve– Allen Hurst

Second: Gary Burchett

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Does the Board wish to withdraw from the FAST Act TAP Grant project? (Greenway Grant)

Motion: to approve– Lieven Cox

Second: Allen Hurst

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

Does the Board wish to apply for the 2018 Multimodal Access Grant with a 95/5 reimbursable city match?

Motion: to approve– Allen Hurst

Second: Lieven Cox

Roll call vote: Gary Burchett – Yes; Lieven Cox – Yes; Linda Fultz – Yes; Allen Hurst - Yes

Unanimous consent – Motion adopted

 

PUBLIC FORUM:

James Acuff stood to introduce himself and his wife Linda. They are from Grainger County and he is running for State Representative for this district.

 

Mayor Linda Fultz then wanted to recognize former Alderman Sylvia Donahoe, who recently moved away and was unable to attend the meeting, with a plaque showing appreciation for her work and dedication to the City of Harrogate.

 

ADJOURNMENT:

Motion: To adjourn: Gary Burchett

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 6:38 PM