BMA Meeting Minutes

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City of Harrogate

Minutes of the BMA Meeting

February 25, 2019, 6:00 P.M.

 

Harrogate City Hall, 138 Harrogate Crossing

Mayor Fultz called the meeting to order at 6:02 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

ATTENDANCE ROLL CALL:

Gary Burchett            Present

Lieven Cox                  Present

Linda Fultz                  Present

Allen Hurst                 Absent

Troy Poore                 Present

APPROVAL OF PREVIOUS MINUTES

Motion: To Approve as presented: Troy Poore Second: Gary Burchett

Unanimous consent from members present - Motion passed

COMMUNICATIONS FROM THE MAYOR:

Mayor Fultz noted Judy Robertson was unable to attend the meeting as a representative of the Tri-State Youth Choir.

Mayor Fultz announced that the Great American Clean-up will be held on April 13th• Also, the Annual Easter Egg Hunt will also be held on April 13th @ 11 AM.

Mayor Fultz stated the Proclamation designating March 25th as Arbor Day for the City of Harrogate.

 

Motion: To approve, Troy Poore Second: Gary Burchett

Unanimous consent from members present - Motion passed

Mayor Fultz read the Resolution.

 

Mayor Fultz announced that tickets are on sale for the 9th Annual Dinner and Auction Gala for the Claiborne County Animal Shelter, to be held on April 6th @ the Cumberland Gap Convention Center.

 

The Mayor also announced, starting March 8th, the Ham & Goody's truck will be on the parking lot in front of Subway one Friday a month @ 11 AM.

TREASURER'S REPORTS:

Motion: To approve, Gary Burchett

Second: Lieven Cox

Unanimous consent from members present - Motion passed

 

UTILITIES:

 

Mayor Fultz reported all of the Aldermen are registered for the three Utility Training Modules: Module C- March 21st; Module A-April 9th; Module B - May 23rd•

 

The Mayor reported the city had 2 sewer spills during the heavy rain. On the recommendation of David Massengill, the Mayor asked for the board to approve the purchase of a new pump for the Patterson Station (quoted@ $21706.00). Mayor Fultz noted MTAS has advised the city can do a straight purchase of said pump to avoid a MAJOR public health and safety issue. Mr. Massengill added that one of the pumps is currently being repaired.

 

Motion: To approve, Troy Poore Second: Lieven Cox

Roll call vote: Gary Burchett-Yes; Lieven Cox-Yes; Linda Fultz-Yes; Troy Poore-Yes. Motion passed

 

Mayor Fultz advised the board that they need to look into addressing the pump fees in the new budget. Mr. Massengill reported there are a couple of "repeat offenders" that the city has had to replace multiple pumps and electrical boards. Alderman Poore asked if the expense could be passed on to the owner/landlord/businesses. The Mayor advised it could and that the maintenance men will keep track of the pump replacements and expenses.

 

ROADS REPORT:

Mayor Fultz requested approval to advertise for both the paving and striping bids, to be opened at the BMA Meeting on March 25th• She added these will be for 3 years.

 

Motion: To approve, Gary Burchett Second: Troy Poore

Unanimous consent from members present - Motion passed

 

FIRE DEPARTMENT:

Fire Chief Justin Cupp reported 6 calls in January:

  • 1 structure fire
  • 1 commercial structure fire
  • 1 assistance call
    • 2 LMU calls
  • 1 co2 call

 

Chief Cupp also reported he has received the quote for the damages to one of the pumper trucks, received during a recent accident, and requested the board approve the repairs. He said the city would only have to pay the $250.00 deductible toward the repairs, which will be done by Southeast Apparatus in Corbin, KY. He added they are a reputable company that the city has dealt with for years.

 

Also, Chief Cupp requested the board again approve the funds for the upcoming Smoky Mt. Training Weekend.

 

Motion: To approve both requests, Troy Poore Second: Lieven Cox

Roll call vote: Gary Burchett-Yes; Lieven Cox-Yes; Linda Fultz-Yes; Troy Poore-Yes Motion passed


 BOOK STATION:

Mayor Fultz reported Barbara Ramsey still has the flu. She did report that only 13 people had visited during January. Alderman Cox noted the need to drum up more interest for the Book Station and will be working toward goals to get more visitors into the Book Station.

 

REPORT FROM BUILDING INSPECTOR:

Building Inspector Barron Kennedy submitted a report the during January two trips were made to Harrogate to address issues. Also, no permits were issued. Final inspections were completed at 136 Herriot Avenue and at Lott 22, Danielle Court. There are eleven open permits in various stages of construction.

 

Mayor Fultz reported a letter has been sent to 146 Jackson Street Re: parking on the street. Also, a doorknocker was sent to 177 River Road Re: barking dogs.

 

Alderman Poore requested a letter and copy of the junk vehicle ordinance be sent to the owners of the motor coach on Londonderry.

 

Motion: To approve, Troy Poore Second: Lieven Cox

Unanimous consent from members present- Motion passed

 

Mayor Fultz reported the city is still working on getting a judge.

 

PLANNING AND ZONING:

No report-January meeting canceled.

 

OLD BUSINESS:

None.

 

NEW BUSINESS:

Approval of Resolution 143 -A resolution for charitable contribution to the Tri-State Youth Choir for

$1,250.00, as budgeted.

 

Motion: To approve, Lieven Cox Second: Gary Burchett

Roll call vote: Gary Burchett-Yes; Lieven Cox-Yes; Linda Fultz-Yes; Troy Poore-Yes Unanimous consent from members present - Motion passed

 

Mayor Fultz reported she has been contacted by Sim Dunn, requesting to use the city's new park for a "Call to arms" rally. After discussion by the board, it was decided that they need to get guidelines in place before anyone or organization uses the park. Also, she added they need to add no e-cigs or vaping to the no smoking signs at the park.

 

Alderman Burchett reported he had a phone call from a resident Re: all the "temporary" signs that have been placed within the city violating the current city policy. After discussion by the board, Mayor Fultz suggested a

 

one-week limit on any of those signs and after that the maintenance men could remove them. Alderman Burchett asked that a copy of the current sign ordinance be sent to each board member and to place this issue ln the next work session agenda.

 

Lieven Cox asked if the city could have MTAS codify the city's ordinances again, since it hasn't been done in about 10 years. Mayor Fultz stated said they would check with MTAS.

 

PUBLIC FORUM:

At this time Mayor Fultz recognized Mr. Doc Bussell from the audience. Mr. Bussell requested 100 feet of guardrail be put on Nettleton Road near his house. He stated that the speeding traffic on that road is dangerous. He added that one car had recently come through his property and almost hit his home. Mayor Fultz advised that Justin Cupp will contact Mike Killion with TDOT Re: guardrail.

 

Mr. Cupp also noted that the Virginia end of Nettleton Road should be closed, which would cut down on most of the speeding and eliminate big rigs from coming in on the one lane road. Mayor Fultz requested Alderman Burchett get with Alderman Hurst to find out the procedures to close a road.

 

Justin Cupp reported a complaint at River Road and Chatsworth Re: water from a ditch line crossing the road and into the driveway of the Suttons. He stated that they cleaned the ditch line out last year, took rock and back drug it to help alleviate some of the water. The Mayor advised the city can only keep the ditch cleaned out and the tiles.

 

Mayor Fultz requested a letter and a copy of the junk vehicle be sent to Phyllis Romo.

 

ADJOURNMENT: With no further business to discuss, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn, Troy Poore Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 7:03 PM.

 

 

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City of Harrogate

Minutes for the Meeting of the Board of Mayor and Aldermen

January 28, 2019 6:00 PM

Harrogate City Hall, 138 Harrogate Crossing

 

Mayor Fultz called the meeting to order at 6:03 PM. The invocation was led by Alderman Gary Burchett, followed with the pledge to the flag.

 

ATTENDANCE ROLL CALL:

Gary Burchett             Present

Lieven Cox                  Present

Linda Fultz                  Present

Allen Hurst                  Absent

Troy Poore                  Present

 

 

APPROVAL OF PREVIOUS MINUTES:

Motion: To Approve as presented; Lieven Cox

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

COMMUNICATIONS FROM THE MAYOR: Mayor Fultz recognized members of the Harrogate Garden Club and Junior Girl Scout Troop #469. Certificates were awarded to the Smokey Bear and Woodsy Owl poster contest winners. The contest is sponsored by the National Garden Clubs, Inc., the TN Federation of Garden Clubs, and the Harrogate Garden Club. The Board of Mayor and Aldermen commended the troop for their hard work and talent.

 

Mayor Fultz reminded the Board about mandatory utility board training. Classes are available through MTAS.

 

TREASURER’S REPORTS:

Motion: To adopt; Troy Poore

Second: Lieven Cox

Unanimous consent from members present – Motion adopted

 

UTILITY BOARD:

The flow meter company will be installing the new meter within 2 weeks. Board approval needed for the estimated cost of $7055.92

Motion: To approve; Troy Poore

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

 

ROADS REPORT:

A speed bump was requested for Lincoln Memorial Estates. After discussion, a roll call vote was taken.

Motion: To deny; Troy Poore

Second: Gary Burchett

Unanimous consent from members present – Motion adopted

 

 

 

PARKS AND RECREATION ADVISORY BOARD:

Fencing costs will exceed the bid threshold. We will need to put it out for bid.

 

Motion: To go to bid; Lieven Cox

Second: Troy Poore

Unanimous consent from members present – Motion adopted

 

 

FIRE DEPARTMENT REPORT:

Five calls in December:

  • 1 lift assist
  • 1 MVA
  • 1 assistance call
  • 1 structure fire
  • 1 residential alarm
  •  

HVFD received the annual $6000 funding from Claiborne County

 

HVFD needs one more set of turn out gear @$1600

Motion: To approve; Troy Poore

Second: Gary Burchett

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore - Yes

Unanimous consent from members present– Motion adopted

  

BOOK STATION REPORT:

County funding of $10,000 for the Book Station was received

 

REPORT FROM BUILDING INSPECTOR:

Building Inspector Barron Kennedy reported that two permits were issued in December for two double units in Stonefield. Two permits closed out for 489 Forge Ridge Road and 126 Scott Street. Fourteen other open projects are in various stages of construction.

 

ANNUAL REPORT – Inspector Kennedy reported twenty permits issued in 2018. These permits represented approximately $2,333,000 in construction value, producing $7,782.74 in revenue for the city.

 

PLANNING AND ZONING COMMISSION:

Discussion only

The Planning Commission approved the Scott and Cindy Field subdivision, subject to signatures and payment of the plat review fee. Shelly Mills was not present to discuss converting a house on Kirby street into a small restaurant.

Gary Willis was appointed to the P&Z Committee. Baylor Fulton will remain on the committee until further notice.

 

OLD BUSINESS:

None

 NEW BUSINESS:

Claiborne County Animal Shelter request for donation –

All necessary paperwork has been submitted and $1,000 has already been budgeted.

Motion: To approve – Gary Burchett

Second: Lieven Cox

Roll call vote: Gary Burchett- Yes; Lieven Cox- Yes; Linda Fultz- Yes; Allen Hurst -Absent;

Troy Poore - Yes

Unanimous consent from members present – Motion adopted

 

PUBLIC FORUM: N/A

 

ADJOURNMENT: With no further business to discuss, Mayor Fultz called for a motion to adjourn.

Motion: To adjourn: Troy Poore

Second: Lieven Cox

Mayor Fultz declared the meeting adjourned at 6:34 PM